Logiks Solution for Sandroyd School Printing Needs
Case Study: Logik's Custom Solution for Sandroyd School's Uncollected Printing Concerns
Introduction: Sandroyd School, a prestigious educational institution, identified uncollected printing as a significant concern. The accumulation of uncollected prints not only had the potential to cause GDPR data breaches but also had financial and environmental implications. While print management systems like UNIFlow provided comprehensive solutions, their high cost raised concerns for Sandroyd School. As a trusted MFP supplier and service provider, Logik saw an opportunity to develop a custom solution that addressed these concerns at little to no extra cost. This case study outlines how Logik's innovative system utilising low-cost card readers effectively resolved Sandroyd School's printing challenges.
Challenges Faced by Sandroyd School:
- Uncollected Printing: Unclaimed printouts left unattended on MFPs posed the risk of potential GDPR data breaches.
- Financial Implications: Unnecessary printing and uncollected prints incurred costs that impacted the school's budget.
- Environmental Impact: Unclaimed printing contributed to paper and resource waste, contradicting Sandroyd School's commitment to sustainability.
- Cost of Print Management Systems: Comprehensive print management systems, such as UNIFlow, were prohibitively expensive for the school's budget.
Logik's Customised Solution: Recognising their role as a value-added supplier, Logik aimed to develop a tailored solution that addressed Sandroyd School's concerns without adding significant costs. After careful consideration, Logik devised a system utilising low-cost card readers, similar to those used in expensive print management systems. This system incorporated a simplified feature set that effectively resolved the challenges faced by Sandroyd School. The key features of Logik's solution included:
- User Authentication: All print jobs were held at the MFP until the respective user logged in using their card, ensuring that only authorised individuals could access and print the documents.
- Document Owner Control: The system allowed print jobs to be seen and printed exclusively by the document owner, ensuring privacy and data security.
- Deletion of Unwanted Jobs: Unnecessary print jobs could be deleted directly at the MFP, eliminating the need for printing and reducing financial costs and environmental impact.
- Tracking and Reporting: The system enabled tracking, restricting, and reporting of color and black and white printing and photocopying activities for each user, facilitating accurate accounting purposes.
Implementation and Results: Sandroyd School decided to test Logik's solution on one of their Toshiba MFPs. The implementation of the system exceeded their expectations in terms of efficiency, simplicity, and cost-effectiveness. Consequently, the school decided to roll out this solution across all their Toshiba MFPs. The results were as follows:
- Enhanced Efficiency: The card reader authentication system streamlined the printing process, reducing the risk of unclaimed prints and potential GDPR breaches.
- Simplified Workflow: By providing document owners exclusive access to their prints, the system ensured document privacy and improved overall workflow efficiency.
- Cost Savings: Unnecessary prints were eliminated, significantly reducing paper and resource waste, resulting in financial savings.
- Accurate Reporting: The tracking and reporting features facilitated accurate accounting of printing and photocopying activities, enabling better cost management.
Conclusion: Logik's custom solution effectively addressed Sandroyd School's concerns regarding uncollected printing, potential data breaches, financial implications, and environmental impact. By utilising low-cost card readers and a simplified feature set, Logik provided an efficient, cost-effective, and secure solution that aligned with the school's objectives. The successful implementation and positive results demonstrated Logik's commitment as a value-added supplier, providing innovative solutions that meet the unique needs of their customers.
